To ensure timely and accurate collection of data, it is necessary to do the following:

• Create standard operating procedures (SOPs) relevant to the context and update them annually. (Further information on SOPs are included within Module 3)
• Ensure all data collectors have an induction training program
• Hold regular meetings to ensure that data collection is conducted in accordance with agreed case ascertainment procedures, and that inclusion and exclusion criteria are respected
• Host workshops for data collectors (if there are several people) to help them share learning and experiences, and to discuss how to handle challenging cases and situations
• Ensure that reports, publications and updates on service developments arising from the surveillance system are disseminated to data collectors

Tip! Data management procedure involves five key stages:

1. Data collection
2. Data compilation
3. Data cleaning
4. Data analysis
5. Data interpretation